Payment of Fee
A deposit of one-half (50%) of the grand total fee is due with completed contract. Remaining balance is due by July 31. Any additional expenses incurred will be invoiced following the conference.
DEADLINES, Late Fees, Refunds, and Cancellation Policy
June 15 is the deadline to be included in the conference program. All program advertising is due by June 30. Deadline for exhibit registration is July 31. Contracts will be accepted until space is full, but those received after Aug. 1 will be charged a late fee of $100. Cancellations made before Aug. 1 are subject to a 50% refund if written request is received by Aug. 1. Cancellations made after this date will not be eligible for a refund. Any refunds due will be processed within 30 days following the conference’s conclusion.
Shipment of Materials
Exhibitors wanting to ship display materials to the Drury Plaza Hotel Broadview must mark their packages as follows:
[Guest Name]
KPhA Annual Meeting & Trade Show
Drury Plaza Hotel Broadview
Attn: Leah Kaiser
400 W. Douglas
Wichita, KS 67202
If sending multiple boxes, please list as “Box 1 of 4, Box 2 of 4, etc.” Please limit package arrival to no more than 1 week prior to the event.
Drury Plaza will hold items free of charge. Exhibitors are responsible for all unpacking and setup of exhibit items. After the event, Exhibitor will be responsible for dismantling, repacking and sealing of outbound shipments. Exhibitor is responsible for its own shipping pickup arrangements and associated fees.
FedEx and UPS come daily to the hotel. A shipping label for pickup will need to be made prior to the meeting so shipping companies are aware that an item needs to be picked up. Please take boxes to the front desk for pickup. Any shipping and receiving questions may be directed specifically to leah.kaiser@druryhotels.com.
